Data Protection/Privacy

Data Protection/Privacy Services

Free Data Protection Review:

We can offer a free (no obligation) Data Protection review to anyone interested.  This review will consist of a short online meeting with nominated stakeholders where questions will be asked relating to personal data processing. The feedback from the conversation will then be documented in a report which summarises the feedback and lists recommendations to address any identified risks. These useful insights can then be used to plan further mitigating activities which will assist with data protection compliance.

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1. Data Privacy Assessments and Compliance:
We assist businesses in evaluating their current data practices, identifying risks, and ensuring compliance with relevant regulations (such as GDPR). We conduct privacy impact assessments (PIAs) to understand how data is collected, processed, and shared within an organisation. Based on this assessment, we provide recommendations for compliance improvements as well as help with any remediation required.

2. Privacy Policies and Notices:
Crafting clear and comprehensive privacy policies and notices is essential. We help organisations create and update these documents, ensuring you align with legal requirements and accurately communicate data practices to users.

3. Cookies:
We can assist in creating clear and comprehensive cookie policies, outlining the types of cookies used, data collected, opt-out options, and security measures. This will enhance transparency and build trust with users.
In cases of a data breach or non-compliance, we will help develop incident response plans specific to cookies. This ensures timely action, minimizing damage and maintaining legal compliance.
We can provide training to employees on cookie-related best practices. This includes understanding cookie consent mechanisms, data retention, and user rights.

4. Data Mapping and Inventory:
Understanding where sensitive data resides is fundamental. We assist in mapping data flows, identifying data repositories, and maintaining an inventory of personal information. This helps organisations manage data effectively and respond to data subject requests.

5. Consent Management:
Obtaining valid consent for data processing is critical. We guide businesses in designing consent mechanisms, ensuring transparency, granularity, and compliance with consent rules. We also help implement consent management tools.

6. Vendor Risk Assessment:
Organisations often share data with third-party vendors. We evaluate vendor contracts, assess risk, and recommend measures to protect data when shared externally. This includes due diligence on vendors’ privacy practices.

7. Data Breach Preparedness and Response:
Being prepared for data breaches is essential. We assist in creating incident response plans, conducting tabletop exercises, and ensuring organisations can promptly and effectively respond to breaches while minimising harm.

8. Training and Awareness:
Employees need to understand their roles in data protection. We provide training sessions on privacy best practices, security awareness, and data handling. This helps create a privacy-conscious culture within the organisation.
 
9. Privacy by Design and Default:
We advocate for integrating privacy principles into product and system design. We guide organisations in implementing privacy-enhancing features, minimising data collection, and ensuring privacy is considered from the outset.

10. Data Governance and Accountability:
We help establish data governance frameworks, define roles and responsibilities, and ensure accountability for data protection. This includes setting up Data Protection Officers (DPOs) where required.

11. Continuous Monitoring and Auditing:
Data protection is an ongoing process. We assist in monitoring compliance, conducting periodic audits, and adapting strategies based on regulatory changes or organisational developments.

If this sounds like something you would like to explore further for your organisation, please contact Virtual Chief Data Office at contactus@virtualchiefdataoffice.com (or via the form below) and we would be very happy to set up a conversation.